Category Archives: CTLS

Dorthey Duckett

CTLS has lost a good friend and former Board member.  Former Cedar Park Mayor Dorthey Duckett passed away on July 15, 2020.  She was mayor for 12 years and was the first president of the Cedar Park Public Library Foundation, serving actively on the Library Foundation from 1993 to 2004. During her tenure, the Foundation pledged and raised $500,000 to support the Cedar Park Public Library expansion. Dorthey helped establish the first library fundraising event, the Bulls Eye Bash, which ran for many successful years. As the Lay Member representative of the Cedar Park Public Library to the Central Texas Library System for many years, Dorthey was awarded a Lifetime Contribution Award. She was on the CTLS Board in the early days of CTLS’ non-profit years. Dorthey was an active Cedar Park Library board member through the 2000s, including serving in multiple roles on the Foundation Executive Committee through 2003, and has remained an Honorary Member since then. Her involvement, which led to the recognition and success of the Library Foundation, has continued to build strong ties and support for the Library from the community.

Executive Director – Recruitment Announcement

CTLS, Inc. is seeking a passionate, articulate, inclusive, respectful, and experienced nonprofit leader. This person must have a demonstrated range of library expertise, communication, fundraising, and management skills necessary to strengthen the organization’s capacity and advance its mission to provide a lifeline to libraries of all sizes across Texas. A strong commitment to and passion for the promotion and development of small public libraries is essential.

Engaging Library Users Through the Web

The past few months have pushed both libraries and library users to try out web based library services.  The basic techniques have been around for a long time, but the addition of video makes it worth while to review what we have learned so far.  Video has made it easier to remotely engage people for 3 of our primary activities: reference services, public workshops, and professional meetings (including board meetings).  A fourth activity, storytimes, remains difficult to provide remotely.  Fortunately, the web still makes it slightly easier.

Reference

Of all our remote library services, reference has been around the longest.  Snail mail, telephones, fax machines, email, online chat — remote reference has been around for well over 100 years.  The basic techniques have been worked out.  Video does add a few new challenges.  When working from within the library, the camera introduces the risk of surreptitiously exposing who is using the library.  While public libraries have always been a public place, we have also worked to maintain a certain level of privacy for library users.  To this end we routinely handle building surveillance cameras as confidential records, give people the opportunity to not be photographed at events, and otherwise try to limit observation to people who can themselves be seen.  Video reference at the reference desk can inadvertently reveal who is using the library by showing what is going on behind the reference desk.  Considering that reference desks are typically placed in the middle of the room when possible, this is a significant opportunity for mistakes to happen.  There are 2 basic ways to address this: place the camera so only a controlled view of the library is visible (a wall, plants, or other screen), or use web chat/meeting software that adds a fake background.  30 years of dealing with IT have given me a few rules, like technological solutions can be misconfigured, glitch, or be hacked.

Another problem introduced by cameras is the need maintain a professional appearance when working from outside the library building.  This sounds obvious, but the are plenty of high profile failures to be found throughout the world.  https://slate.com/human-interest/2020/04/work-videoconferencing-fails-funny-goofs-gaffes.html  This brings up another rule I use: do not copy when you can learn instead.

A different problem come up when several people want help at the same time.  In person reference and other technologies make this straight forward.  People can form a line, leave a message, or try again later.  Some video technologies like FaceTime and Duo follow the same model.  If the library uses a web meeting room to manage reference then this becomes more difficult.  Privacy needs to be maintained by keeping the web meeting room closed and only allowing one library user in at a time.  Also provide an automated message that everyone will see or hear when trying to connect so they will know what to expect.  Not all platforms can properly manage a queue.

Workshops and Meetings

Workshops and meetings have been online for a long time and have already developed into a robust industry.  Despite their outward similarity, webinar and web meeting platforms have significantly different features that can be described as the two ends of a continuum.  Webinar platforms are good for centralized communication.  This is good when delivery is very structured.  This is not only for seminar style workshops but also for panel discussions and for meetings where a parliamentarian maintains strict speaking order.  Web meeting platforms form the other end of the spectrum with tools that facilitate multi-directional communication.  This is good when open exchanges of ideas are emphasized like with staff meetings, book clubs, and teen advisory board meetings.

The features of webinar and web meeting platforms are not a strictly one or the other.  They really do form a continuum with different services offering different combinations of features.  This means that a platform focused at one end of the spectrum could be used with limited success for work at the other end.  However, if both styles of communication are needed for your library’s operation then it makes sense to have both platforms or at least a middle of the spectrum platform that is good enough at both.

Storytimes

Storytimes are the bane of online communication.  There are many ways to make the more obvious aspects successful.  The “show me” part was fully worked via television decades ago.  Excellent advice on that is abundant and free.  The “do it together” part has been a particular focus recently.  Craft kits may be delivered separately so kids can do a craft while following along with the video, either live streamed or pre-recorded.  Similarly, call and response activities, like “Hot Lava” or “Freeze”, can be live streamed or pre-recorded.  However, storytime also serves a socialization purpose.  The children in the storytime audience act as a stable group with some individuals entering as others leave.  This creates a situation where the new kids learn by example from the kids who are already there; they copy to fit in.  In educational lingo, by embedding a child in a group of other children they learn important lessons about socially appropriate behavior.  Someday in the future virtual reality or augmented reality may create a way to accomplish this socialization remotely.  We are not there yet.

Library Services During the Pandemic

Please join our discussion!

These 1.5 hour sessions are opportunities for library directors to exchange ideas about public library services during the pandemic.  Please note that these conversations are specific to public libraries.

Cost: Free

Everyone who attends will receive a recording of the meeting along with a copy of the chat log.  This way everyone gets a copy of any links that are shared.

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SRP During the Pandemic Online Discussion

Please join us for a workshop/discussion of Summer Reading Program ideas!

This 1.5 hour session will allow librarians an opportunity to exchange ideas about how to provide summer reading during the pandemic.  These web discussions are based on the discussion coordinated last week by Carmen Lazo of Pflugerville.  After the last session we will compile everyone’s ideas and share them with all attendees from all the sessions.

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Library Service During a Crisis

The State of the Crisis

On 31 March 2020, Governor Greg Abbott issued an Executive Order implementing Essential Services and Activities Protocols for the entire state of Texas (https://gov.texas.gov/news/post/governor-abbott-issues-executive-order-implements-statewide-essential-services-and-activities-protocols).  These orders specifically call on the Guidance on the Essential Critical Infrastructure Workforce, a memorandum from Cybersecurity and Infrastructure Security Agency (CISA), a part of U.S. Department of Homeland Security.  (https://www.cisa.gov/publication/guidance-essential-critical-infrastructure-workforce)  All of the following advice should be taken in the context of section Considerations For Government And Business with particular attention to items

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Dr. Larry Koeninger

The Central Texas Library System has lost a vital  Board member, Dr. Larry Koeninger of College Station. Larry served on our board for several years and retired at the end of December from the directorship of the Bryan+College Station Library System. He is survived by his wife, Dr. Mary Koeninger.

CTLS Board Retreat

The Board of the Central Texas Library System met on January 30 & 31 at the New Braunfels Public Library with Mary Beth Harrington facilitating. Many items were discussed and board members worked hard to plan the years ahead. Thanks to all who participated and to Board Chair Gretchen Pruett for hosting!